galfridian: (Default)
[personal profile] galfridian
First order of business: Apologies - first, because I fell asleep last night and didn't update you on our pinch-hits situation; second, because I forgot to give you advanced notice that I was opening the collection. I've mostly been out of the loop this year, so clearly I'm a little rusty on the mod duties. I hope everyone was ready, especially since we're more 12 hours past the pinch hits deadline.

Second order of business: Obviously, the collection is open. Everyone should have a gift. If there are any issues - somehow AO3 and/or we failed you or any concerns about incomplete works etc - please let me know. I know that we have one work wanting to not reveal itself, so as soon as I figure out how to fix that, I will.

We'll do author reveals next Sunday (the 28th).

Again: Apologies. So out of practice. Such a disaster. But fic! art! yay!
ishie: (Default)
[personal profile] ishie
We have three pinch hits remaining, due 10/19 at midnight ET, so that we can open the collection on time this weekend and get to reading all the great crossovers and fusions! Details on the links below. To claim without joining the pinch hit list, send an email to crossoveringmods on gmail with the number and your AO3 name.

If you can’t take one of these pinch hits, maybe someone you know can! Feel free to signal boost on Tumblr or share with friends on Discord or Twitter.


Pinch hit #009: https://groups.google.com/forum/#!topic/crossovering-ph/vJJfnNuN_RA
Fandoms include
1. Fairy Tail, Dungeons and Dragons (Cartoon)
2. G.I. Joe (Cartoon), Jem and the Holograms (Cartoon)
3. Hart to Hart, Murder She Wrote, Dallas (TV 1978)
4. Dungeons and Dragons (Cartoon), He-Man and the Masters of the Universe, G.I. Joe (Cartoon), Voltron: Lion Voltron
5. Fairy Tail, Clue (1985)


Pinch hit #010: https://groups.google.com/forum/#!topic/crossovering-ph/FSUokG-fmVo
Fandoms include
1. American Gods (TV), Star Wars - All Media Types
2. Killing Eve (TV 2018), The X-Files
3. Star Wars Prequel Trilogy, Velvet Goldmine



Pinch hit #013: https://groups.google.com/forum/#!topic/crossovering-ph/nT0JdcqF6qk
Fandoms include
1. Logan Lucky (2017), Superstore (TV), The Good Place (TV)
2. Superstore (TV), The Good Place (TV), Veronica Mars - All Media Types
3. Star Trek: Discovery, The West Wing
ishie: (Default)
[personal profile] ishie
Thanks to everyone who has posted a completed assignment already!

Now that the collection is closed, we will be defaulting incomplete assignments, except for those who contacted us to make arrangements before the deadline. (If your assignment is defaulted but you can still post a completed assignment by the pinch hit deadline, please email the mods immediately.)

Pinch hits will go out via the Google group shortly. All pinch hits are due by midnight ET on 10/19.
ishie: (Default)
[personal profile] ishie
The AO3 collection will close at 8pm ET on 10/14! That's about an hour from now, so get those last assignments in :)
ishie: (Default)
[personal profile] ishie
Hi everyone, we know there has been some confusion about the deadline this weekend because of my error in updating the challenge and collection settings on AO3.

To give everyone the best possible chance to complete their story, we will be leaving the collection open until 8pm Eastern time/5pm Pacific time today, 10/14. (See how much longer that will be on the countdown clock.)

At that time, we will be sending the remaining unfilled requests to the pinch hit list, unless other arrangements have been made. (You can make other arrangements by emailing or PMing the mods.) All pinch hits assigned from today forward will be due at midnight Pacific time on 10/19.

The collection will reopen for posting pinch hits and treats once all pinch hits have been assigned. You can sign up for the pinch hit list here. For anyone interested in writing a treat, you can find all of this year's requests here.

Once everyone who has posted a work in the exchange has received a work in return, we will reveal the collection for everyone to read.

Thank you to everyone for your enthusiasm and feedback this year! We've had a number of issues behind the scenes, and know many of you have been dealing with similar, so we really appreciate your patience and understanding.
ishie: (Default)
[personal profile] ishie
The 2018 Crossovering AO3 collection will close at noon Eastern time today, 10/14! Last chance to get your completed work posted!

Remember to sign up for the pinch hit list if you haven't already. Pinch hits will go out after the collection closes and be due on 10/19. We will not reveal the collection until all participants in the exchange have a story or art in the collection in return. Hopefully that will be on 10/20 as scheduled, but may be later if pinch hits are not completed and posted on time.

Please let us know via PM or email if you need anything! If you've already reached out to us, we will follow up with you after the collection closes, if we haven't already.
ishie: (Default)
[personal profile] ishie
Due to some modly scheduling issues, we're going to leave the AO3 collection open for a few hours more after the deadline tonight. So you have a bit more time to finish up, or to add that one tiny detail you didn't think you'd have time to include!

I will post here and on Tumblr one hour prior to closing on 10/14.

Please do sign up for the pinch hit list if you haven't already. Pinch hits will go out after the collection closes and be due on 10/19. Once every participant in the exchange has a story or art in the collection in return, we will reveal all the posted works. Hopefully that will be on 10/20 as scheduled, but may be later if pinch hits are not complete in time.

Please let us know via PM or email if you need anything! If you've already reached out to us, we will follow up with you after the collection closes, if we haven't already.
ishie: (fandom:sw // cow-eyes andor)
[personal profile] ishie
Crossovering 2018 stories and art are due 10/13 @ midnight Pacific time! (How much longer is that?)

You can post your stories and art to the AO3 collection here.

Please also sign up for the pinch hit list if you haven't already. There's always a possiblity of a few last-minute pinch hits being needed. We will not reveal the collection until every participant has a gift, so please keep an eye out for a prompt you might be able to fill!

Please let us know via PM or email if you need anything. Can't wait to see what everyone's created!
ishie: (Default)
[personal profile] ishie
A few bits of business while we're all busy creating:

  1. The AO3 collection for 2018 is now open for posting!

  2. We will have a few pinch hits going out on FRIDAY, 9/21, around 6pm Eastern Time. If you haven't signed up for the pinch hit list where these will be broadcast, head on over to sign up now!

  3. BETA POST!

    While we do not require stories to have a beta reader, we strongly recommend it.

    If you're volunteering as a beta, please comment here! Tell us:

    - Which fandoms you can work in (full list of Crossovering fandoms)

    - How to contact you: email, @Twitter, Tumblr, Skype, PM on LJ/DW, etc.

    - If you're offering SPAG, worldbuilding, character, or plot help ... or all four!

    - An estimate of what your turnaround time is

    - Your dealbreakers, aka what you won't beta, e.g., violence, non-con, cheating, mushrooms, talking animals, etc.

    Looking for a beta but none of the volunteers have listed your fandom(s)? You can leave an anonymous comment here listing the fandoms you need help with. Do not reveal other details of your assignment.

    Anonymous comments will be unscreened and can be replied to by beta volunteers with their contact info.

    If you're looking for a beta and are worried about revealing your assignment, you can email the mods, and we'll act as go-between on your behalf.
ishie: (Default)
[personal profile] ishie
Thank you all for your patience, especially to those who helped us make adjustments in order to complete matching! Assignments will be going out from AO3 shortly.

The new calendar for the rest of the exchange is as follows. We will update this wherever it appears on the comm, Tumblr, and AO3 as soon as possible.

Assignments sent: September 2
Assignments due: October 13
Final pinch hits due: October 20
Archive goes live: October 21
Authors revealed: October 28

Unfortunately, as with every year, we do have a few recipients who were unable to be matched with a creator. Those will be going out via the pinch hit list once assignments have been sent this evening. You can sign up for the pinch hit list here.

The fandoms for these initial pinch hits can also be found under the cut )
ishie: (Default)
[personal profile] ishie
Apologies for the extended delay in getting assignments out! We've had some (more) unexpected modly availability and technology issues which should be resolved soon, as well as a number of unmatchable participants to whom we're in the process of reaching out.

We will adjust the schedule accordingly once assignments are complete so you'll have the same number of weeks to write and/or create art.

While you're waiting, please feel free to make final tweaks to your letters and get signed up for the pinch hit list!
ishie: (Default)
[personal profile] ishie
Thanks to everyone who has signed up already for Crossovering 2018! We’re going to start running matching and will be in touch if there are any issues.
ishie: The Doctor is here to reverse your polarity wink wink nudge nudge (reverse the polarity!)
[personal profile] ishie
This year's tagset is now visible.

We approved over 530 nominations this year. That's about the same as last year! Please check the list even if your fandom was rejected, as it may have been approved under a related tag.

Due to some technical difficulties and to give you time to review the approved tagset while planning your requests and offers: Signups will open Friday, August 10th @ 8:00 AM PDT.

(Compare to your time. See the current time in Los Angeles.)

If you have any questions or concerns about the tagset, please comment here or email crossoveringmods@gmail.com.

Otherwise, we'll see you at signups! We're looking forward to seeing what everyone creates this year!
ishie: (Default)
[personal profile] ishie
Hey, we're really close on finalizing the tagset for this year's Crossovering exchange, but we have a few questions on fandoms before we can do that.

(If clearing these up takes us past the scheduled start of sign-ups, we will extend the sign-up period as needed to make up the time.)

First, this year we did approve individual installments in a series, and separate "chunks" of related canons where there is a sufficient quantity of non-overlapping characters and/or settings to warrant individual tags. So, you'll see things like: Star Wars Original Trilogy and Rogue One: A Star Wars Story and Star Wars Legends: Thrawn Trilogy - Timothy Zahn and Star Wars - All Media Types.

Now for the outstanding items:

If you're the person who nominated any of the following, please let us know your answers in the comments below or via email at crossoveringmods@gmail.com.

Discworld - Terry Pratchett / Monstrous Regiment - Terry Pratchett
The archive wants us to put Monstrous Regiment through under the Discworld canonical tag and no mods are familiar enough to make a judgement call on this one. Are these the same fandom, or do the characters/settings diverge enough that they should remain separate?

Dragon Age - All Media Types
Does this nomination include non-video game elements (such as the Hard in Hightown novelization)? Both DA2 and DAI are nominated and approved separately. If those together suffice for your crossover/fusion requests, is the All Media Types still required?


Robot & Frank
This has apparently never been entered as a tag or fandom in the archive, so anyone using it this year will be the very first! To better match with archive nomenclature, this is approved in the tagset as Robot & Frank (2012).

ETA: We're all set! Nominations will open later today, once I can get on a network that doesn't have the archive blocked as porn ;)
ishie: (Default)
[personal profile] ishie
Nominations have now officially closed. We'd like to thank all of you who took the time to nominate, and we sincerely hope to see you all at sign-ups when they begin on August 8.

Until then, please make sure to watch this space. Although we don't expect to have as many questionable fandoms as we have in previous years, there may still be questions we have for nominators, so be on the lookout. We will begin approving fandoms right away and will continue through the next day or so until we have a complete tagset. We plan on getting the tagset up as soon as we can, thus giving everyone time to peruse the list of fandoms before sign-ups open.

You may notice during this process that some of your fandoms will be listed as rejected or approved at AO3. But, please keep in mind that this does not necessarily reflect what will or won't appear in the final tag set. (Should your fandom be listed as approved, it likely is. Should your fandom be listed as rejected, it may be approved under a different tag.) Once the tag set is complete, we will make it public and post here to let everyone know that the review period is over and if there are any issues or discrepancies with your nominations, you can let us know at that time.

Thanks again for nominating!
ishie: (fandom:the shining // double double)
[personal profile] ishie
Nominations are now open on AO3!

We're so excited for this year's exchange, we're getting started a little early: you will have until August 5 @ 11:59 PM PDT to nominate up to 8 fandoms you might want to request or offer for Crossovering. (What time is that for me?)


Don't worry, we'll give warnings here and on Tumblr multiple times before we close nominations, and we'll make sure everyone has plenty of time to get them in.

Now, here's how it works:
  • If you've done nominations for Yuletide or another exchange, this will be very familiar. You'll go here under your AO3 account and select up to 8 fandoms.
  • If the Archive provides you with a fandom tag while you're typing, please use that. It will make the process run much more smoothly.
  • Once you've filled all of the slots, just click on submit at the bottom of the page and you're done! (Of course, you aren't required to use all 8 slots.)
  • For fandoms with multiple continuities, you have the option of using the umbrella fandom tag (Fandom X - All Media Types, or Fandom Y and related fandoms, for example), or nominating each continuity separately (Final Fantasy X, Final Fantasy VIII, &c.). Please check in at the Brainstorming Post to see if you have any overlap with another participant. 
  • Nominating fandoms is not a commitment to participate in the exchange itself! We'd love to have you, but if you just want to make sure the bases are covered for friends or to make sure there is something you're interested in if you do sign up, go right ahead! No one can write it or request it if it isn't nominated.
  • If you're still unsure about how the exchange works, make sure you take a look at our FAQ page.
  • If you need to let the mods know information about your fandom that will help it get approved or tagged properly, please leave that info in the comments so we can refer to it when we review nominations. Any other questions or comments or discussion of nominations can take place here as well.

As always, if you have any questions or need any assistance, do not hesitate to ask! Happy Nominating! 
ishie: (music:i am kloot // loneliness / it's go)
[personal profile] ishie
Welcome to the Fifth Annual Crossovering exchange! Nominations will begin on July 23.

We haven't made any major changes to the exchange this year, so you can still review our previous FAQ/rules. (Questions? Email us at crossoveringmods@gmail.com or comment here.)

2018 Schedule


Brainstorming: July 15 – July 22 (Go to the post.)
Nominations: July 23 – August 5
Signups: August 10 – August 22
Assignments sent: August 25
Assignments due: October 6
Final pinch hits due: October 13
Archive goes live: October 14
Authors revealed: October 21
ishie: (fandom:indiana jones // hubba hubba)
[personal profile] ishie
Nominations will run from July 23 – August 5. As a reminder, here's how nominations work and how they affect signups:
  • You may nominate up to 8 fandoms. At least for this year, we do not plan to change this maximum, since we've dropped the 2+ nominations requirement.

  • If a fandom you nominated has been rejected, it's likely because that fandom was nominated with a slightly different title. (More likely to happen with newer fandoms without canonical tags on AO3.) If you feel a fandom has been rejected in error, please let us know.

  • Signups require a minimum of 3 requests with a maximum of 10. For each one, you must request at least 2 fandoms and up to 10.

  • Signups require a minimum of 3 offers with a maximum of 10. For each one, you must offer at least 2 fandoms and up to 10.
When nominations begin, we will post more detailed instructions about how to nominate on AO3. (You can also review the FAQ.)

To pass the time until nominations: brainstorming post! Previously, participants used brainstorming posts to plan their nominations around the 2+ nominations requirement. But as of this year, that requirement no longer applies.

So instead, you can use this post to discuss which fandoms you plan to nominate, to share your ideas for crossovers, or to get suggestions for crossovers from other participants. You can also promote fandoms here, if you'd like.
galfridian: (Default)
[personal profile] galfridian
We have one work in the collection that didn't reveal with the rest. We just tried unrevealing the collection and re-revealing it, so AO3 might send you a second email. Just ignore it!

We're working on solving this issue!
galfridian: (Default)
[personal profile] galfridian
We do have a handful of participants without recipients. We will send emails to those people tonight. Those people will have 24 hours to reply. After that, we'll need to delete signups to facilitate matching.

We also (naturally) have some initial pinch hits. We'll send those out along with assignments.

You should expect assignments to go out no later than Wednesday. We'll update you with specifics as soon as we're able to do so.

We've sent emails to some people whose requests may need a little tweaking, so if you have requests with 3+ canons, go ahead and check to make sure you haven't heard from us.

We appreciate your patience as we try to work out these kinks. We're so glad you've all stuck around with us! :) You'll still have the same amount of time to write; we'll simply adjust the due dates, etc.

More info as soon as it's available!