ishie: (Default)
[personal profile] ishie
Nominations have now officially closed. We'd like to thank all of you who took the time to nominate, and we sincerely hope to see you all at sign-ups when they begin on August 8.

Until then, please make sure to watch this space. Although we don't expect to have as many questionable fandoms as we have in previous years, there may still be questions we have for nominators, so be on the lookout. We will begin approving fandoms right away and will continue through the next day or so until we have a complete tagset. We plan on getting the tagset up as soon as we can, thus giving everyone time to peruse the list of fandoms before sign-ups open.

You may notice during this process that some of your fandoms will be listed as rejected or approved at AO3. But, please keep in mind that this does not necessarily reflect what will or won't appear in the final tag set. (Should your fandom be listed as approved, it likely is. Should your fandom be listed as rejected, it may be approved under a different tag.) Once the tag set is complete, we will make it public and post here to let everyone know that the review period is over and if there are any issues or discrepancies with your nominations, you can let us know at that time.

Thanks again for nominating!
ishie: (fandom:the shining // double double)
[personal profile] ishie
Nominations are now open on AO3!

We're so excited for this year's exchange, we're getting started a little early: you will have until August 5 @ 11:59 PM PDT to nominate up to 8 fandoms you might want to request or offer for Crossovering. (What time is that for me?)


Don't worry, we'll give warnings here and on Tumblr multiple times before we close nominations, and we'll make sure everyone has plenty of time to get them in.

Now, here's how it works:
  • If you've done nominations for Yuletide or another exchange, this will be very familiar. You'll go here under your AO3 account and select up to 8 fandoms.
  • If the Archive provides you with a fandom tag while you're typing, please use that. It will make the process run much more smoothly.
  • Once you've filled all of the slots, just click on submit at the bottom of the page and you're done! (Of course, you aren't required to use all 8 slots.)
  • For fandoms with multiple continuities, you have the option of using the umbrella fandom tag (Fandom X - All Media Types, or Fandom Y and related fandoms, for example), or nominating each continuity separately (Final Fantasy X, Final Fantasy VIII, &c.). Please check in at the Brainstorming Post to see if you have any overlap with another participant. 
  • Nominating fandoms is not a commitment to participate in the exchange itself! We'd love to have you, but if you just want to make sure the bases are covered for friends or to make sure there is something you're interested in if you do sign up, go right ahead! No one can write it or request it if it isn't nominated.
  • If you're still unsure about how the exchange works, make sure you take a look at our FAQ page.
  • If you need to let the mods know information about your fandom that will help it get approved or tagged properly, please leave that info in the comments so we can refer to it when we review nominations. Any other questions or comments or discussion of nominations can take place here as well.

As always, if you have any questions or need any assistance, do not hesitate to ask! Happy Nominating! 
ishie: (music:i am kloot // loneliness / it's go)
[personal profile] ishie
Welcome to the Fifth Annual Crossovering exchange! Nominations will begin on July 23.

We haven't made any major changes to the exchange this year, so you can still review our previous FAQ/rules. (Questions? Email us at crossoveringmods@gmail.com or comment here.)

2018 Schedule


Brainstorming: July 15 – July 22 (Go to the post.)
Nominations: July 23 – August 5
Signups: August 10 – August 22
Assignments sent: August 25
Assignments due: October 6
Final pinch hits due: October 13
Archive goes live: October 14
Authors revealed: October 21
ishie: (fandom:indiana jones // hubba hubba)
[personal profile] ishie
Nominations will run from July 23 – August 5. As a reminder, here's how nominations work and how they affect signups:
  • You may nominate up to 8 fandoms. At least for this year, we do not plan to change this maximum, since we've dropped the 2+ nominations requirement.

  • If a fandom you nominated has been rejected, it's likely because that fandom was nominated with a slightly different title. (More likely to happen with newer fandoms without canonical tags on AO3.) If you feel a fandom has been rejected in error, please let us know.

  • Signups require a minimum of 3 requests with a maximum of 10. For each one, you must request at least 2 fandoms and up to 10.

  • Signups require a minimum of 3 offers with a maximum of 10. For each one, you must offer at least 2 fandoms and up to 10.
When nominations begin, we will post more detailed instructions about how to nominate on AO3. (You can also review the FAQ.)

To pass the time until nominations: brainstorming post! Previously, participants used brainstorming posts to plan their nominations around the 2+ nominations requirement. But as of this year, that requirement no longer applies.

So instead, you can use this post to discuss which fandoms you plan to nominate, to share your ideas for crossovers, or to get suggestions for crossovers from other participants. You can also promote fandoms here, if you'd like.
galfridian: (Default)
[personal profile] galfridian
The collection has been closed and creators have been revealed. If you haven't yet left a comment on your gift, we ask that you take the time to thank your artist or author now.

This wraps us up for the year! We'll be back in May-June of next year for feedback and prep for the next round.

Thanks to all our participants, particularly those who took the time to pinch-hit! See you in 2018!
galfridian: (Default)
[personal profile] galfridian
We have one work in the collection that didn't reveal with the rest. We just tried unrevealing the collection and re-revealing it, so AO3 might send you a second email. Just ignore it!

We're working on solving this issue!
weasleytook: (Default)
[personal profile] weasleytook
Stories and artworks are now visible here. You should receive an email from AO3 with a link to your gift soon, but you can also find it here: http://archiveofourown.org/users/YOUR-USER-NAME-HERE/gifts

Author/artist reveals will happen in exactly ONE WEEK, on October 20 at 12 p.m
. PDT. (What time is that where I live?) We will leave the archive open for submissions so if there are additional treats (of any size), that you would like to post, you may do so during this period. 

Please note that works posted for exchanges tend to get buried when archives go live, as a result of earlier posting dates. We advise that you change your publication date so your work doesn't get lost in the fray. To do so, simply click Edit on your post and scroll down to the Associations heading. Check the box next to 'Set a different publication date' and change it to today's date.

As always, if you have any questions or concerns or the gift you have received goes against the challenge rules, please email us at crossoveringmods@gmail.com and we will handle it as soon as we can.

Thank you everyone for participating and thank you all for your patience!
 We've had more stumbles than we're used to this year, as the whole mod team has had some life events happen that take priority, so we truly appreciate everyone sticking by us!

DEADLINE!

Oct. 13th, 2017 12:03 am
weasleytook: (Default)
[personal profile] weasleytook
It's officially past midnight in my time zone, so that means all assigned works should be posted and complete! We will be checking works starting now and in the morning and if we find any that are not up to the challenge guidelines, we will be sending out emergency pinch hits. (Boy, we hope not though.)

As long as everything looks a-okay, works will be officially revealed on October 13 at 12 p.m. PDT (
Want to know when that is where you are? Or count down to it here!) If you still have treats to post, you may post them until that time.


weasleytook: (Default)
[personal profile] weasleytook
There is only ONE HOUR LEFT before all late pinch hits must be complete and posted at AO3. The final deadline is 11:59 p.m. PDT on October 12. (Find out when that is where you live or count down to it here.) 

At that time, we will run a check (to the best of our ability) that all works abide by the challenge rules. 


Our current plan is to reveal works on October 13 at 12 p.m. PDT, but in order to that everyone who finished an assignment must have a gift. (If that doesn't come to pass, we will keep you aware as we adjust the reveal time accordingly. (
Want to know when that is where you are? Or count down to it here!)



weasleytook: (Default)
[personal profile] weasleytook
There are slightly less than 24 hours left for anyone assigned a late pinch hit to get their works posted! This means every person who created a gift should have a gift in the archive at the time. All works must be posted and complete no later than 11:59 p.m. PDT on October 12. (Find out when that is where you live or count down to it here.) We will check, to the best of our ability, to make sure all works follow the rules of the challenge, so while people may edit their posts at any time, your works MUST be considered complete.

Our current plan is to reveal works on October 13 at 12 p.m. PDT, as long as everyone who posted a story or artwork has a gift. (If that doesn't come to pass, we will keep you aware as we adjust accordingly. (Want to know when that is where you are? Or count down to it here!)
weasleytook: (Default)
[personal profile] weasleytook
There are just about 48 hours left for anyone assigned a late pinch hit to get their works posted! This also means any one with already posted works has the same amount of time to make adjustments or edits to their works. We will be closing the archive promptly at 11:59 p.m. PDT on October 12. (Find out when that is where you live or count down to it here.)

Our current plans is to reveal works on October 13 at 12 p.m. PDT, as long as everyone who posted a story or artwork has a gift. (If that doesn't come to pass, we will keep you aware as we adjust accordingly. (Want to know when that is where you are? Or count down to it here!)
galfridian: (Default)
[personal profile] galfridian
We still need a pinch hitter for #12. Generally, we only do posting/claiming at the Google group, but I'm going to go ahead and do it here, too. Comments are screened, so if you want to claim this here, go ahead.

Pinch Hit #12 )
weasleytook: (Default)
[personal profile] weasleytook
 We have now re-opened the collection for posting, so if you want to write treats, you are free to start posting them! (Please tag them as Crossovering Treat if you can!)

There are also two pinch hits available at our pinch hit group here. Those pinch hits are due no later than October 12 at 11:59 p.m. PDT.

(I would also like to personally thank everyone for their patience with us. The mod team has been dealing with some personal things that take precedence over fandom things, so we appreciate your continued patience and understanding.)
galfridian: (Default)
[personal profile] galfridian
We've temporarily closed the archive for posting while we sort out defaults and incompletes. We'll reopen it tomorrow (Wednesday) so you can post treats.
galfridian: (Default)
[personal profile] galfridian
Your friendly neighborhood mods need some rest, so you'll have until 6:00 AM PDT to post your assignments (except those who've been granted extensions).

Unfulfilleds/defaults will be posted to the pinch hit list tomorrow sometime. The deadline for those will be October 12th.
galfridian: (Default)
[personal profile] galfridian
Assignments are due in 6 hours, at 11:55 PM PDT.

Sorry for the math fail. It's just past 7 PM PDT, which gives us just under 5 hours until assignments are due.

I'm currently at work and without access to mod emails, so I will get back to anyone inquiring about extensions in about 2 hours.
weasleytook: (Default)
[personal profile] weasleytook
There is now just one week left to post your assignments and pinch hits! All works should be posted by 11:55 p.m. PDT on October 2.  (Find out what time that is where you live.)

There will be time for minor edits during the late pinch hit period, but your works should fit the requirements of the challenge by this point or we may have to consider your assignment in default. (And, yes, we do check all of the posted works!)

As always, feel free to contact us at crossoveringmods@gmail.com if you have any issues or concerns. Otherwise, check out the relevant links below:

weasleytook: (Default)
[personal profile] weasleytook
There is approximately one month until assignments are due! Finished stories and artwork must be posted by October 2 at 11:55 p.m. PDT. (What time is that for you?)

There will be time for minor edits during the late pinch hit period, but your works should fit the requirements of the challenge by this point or we may have to consider your assignment in default. (And, yes, we do check all of the posted works!)

As always, feel free to contact us at crossoveringmods@gmail.com if you have any issues or concerns. Otherwise, check out the relevant links below:
galfridian: (da – cassandra)
[personal profile] galfridian
Assignments have been sent! You should receive an email from AO3 with your assignment details. Your assignment will also be listed on your Assignments page, which you can locate by going to your AO3 profile (http://archiveofourown.org/users/your_username_here) and clicking on "Assignments" in the left column.

We have 5 initial pinch hits. You can view these here. If you are not a member of the pinch hit list, you can go to this link and click join, or you can send a blank e-mail to crossovering-ph+subscribe@googlegroups.com. Make sure you have your preferences set to Send me an e-mail for every new message.

All pinch hits claims will be done through the Google group.

Pinch Hits #1-5 Details. (Claim @ Google group.) )

The Requests Summary will remain open throughout the creation period. Participants and nonparticipants are welcome to choose from among the prompts to create treats. Treats do not have any minimum requirements and should be tagged as Crossovering Treat when posted to the archive.

Now that assignments have been sent, all letters should be unlocked so that artists and authors can see their recipients requests. If your recipient still has a placeholder or has not unlocked their letter, please let us know, and we will contact them.




So you've got your assignment and now you're wondering where to go from here? Check out instructions, details and rules behind the cut.

 )
galfridian: (da – cassandra)
[personal profile] galfridian
Expect your assignments to arrive within the next ten minutes or so.

For now, let's open this year's beta readers post.

While we do not require stories to have a beta reader, we strongly recommend it.

If you're volunteering as a beta, please comment here! Tell us:
  • Which fandoms you can work in (full list of Crossovering fandoms)

  • How to contact you: email, @Twitter, Tumblr, Skype, PM on LJ/DW, etc.

  • If you're offering SPAG, worldbuilding, character, or plot help ... or all four!

  • An estimate of what your turnaround time is

  • Your dealbreakers, aka what you won't beta, e.g., violence, non-con, cheating, mushrooms, talking animals, etc.

Looking for a beta but none of the volunteers have listed your fandom(s)? You can leave an anonymous comment here listing the fandoms you need help with. Do not reveal other details of your assignment.

Anonymous comments will be unscreened and can be replied to by beta volunteers with their contact info.

If you're looking for a beta and are worried about revealing your assignment, you can email the mods, and we'll act as go-between on your behalf.